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Passport and Visa Information

Passport

Passports


All U.S. citizens seeking to study abroad for a semester are required to hold a valid passport with an expiration date of at least six (6) months beyond their program's end date and return to the United States. This is in compliance with the U.S. Department of State, and can impact a student's ability to depart for their semester abroad. Should a student need to apply for a passport or renew their existing passport, they can find the information here. Processing times may take 4-6 weeks, therefore we advise students to begin this process as soon as possible once they determine they require an initial or new passport. 

International students seeking to study abroad should be mindful of their home country's regulations as well. As with U.S. students, we advise our international students to ensure they have a passport that is valid for at least six (6) months beyond their program's end date and return to their home country, should they not be returning to the United States. 

Spring 2022 Study Abroad Passport Update 

Students seeking to study abroad during the Spring 2022 semester are asked to review their passport expiration date prior to beginning an application. According to the U.S. Department of State- Bureau of Consular Affairs, as of August 1, 2021, current processing times for U.S. passports are 18 weeks, and expedited processing times are approximately 12 weeks for an additional fee of $60. This means that, for example, should a student seeking a passport or passport renewal after September 1, 2021, they cannot be guaranteed a return time in order to meet visa application and/or departure deadlines. 

We ask all students considering studying abroad to follow these steps:

 
  • Current passport holders should review their expiration date. All passports must be valid until at least December 1, 2022 for Spring 2022 study abroad.
  • ​Should a student's passport expire prior to December 1, 2022, he or she must do the following:
    • Submit a completed passport renewal application with expedited services. Please note: passports issued at age 16 or under cannot be renewed by mail. 
    • Include an overall payment including the $60 expedited fee and an additional fee of $17.56 to cover 1-2 day delivery of passport upon completion.
    • Send all materials and payment by a FedEx or UPS trackable service to track the progress of the delivery, and note the date it is delivered. 

Students who do not hold a passport must do the following:
  • Visit the U.S Department of State- Bureau of Consular Affairs website to locate forms needed to begin your application
  • Call 1-877-487-2778 to schedule an appointment. At this time, appointments cannot be made online. 
  • Should an appointment be available that allows for time to process your passport, please include the additional payments of $60 and $17.56 to expedite the process.

Students and families can find information on the application and renewal process by visiting the U.S. Department of State- Bureau of Consular Affairs, linked above. 


Visas

All students accepted to a study abroad program must secure a student visa to enter their host country for the semester, the exception to this rule being a semester-long program in Ireland or England; should a student be accepted for a year-long program in either of these countries, he or she must obtain a visa. Students will find information regarding visas on their program brochure page, and students must be mindful that they are responsible for completing all necessary documents by the given deadline (either by the Office of International Education or their host country's Consulate). Should a student not complete the visa process in time, he or she will not be able to depart for their semester abroad. 

Students must be mindful that it is common practice for passports to be turned in with visa applications at their host country's Consulate. Students must be prepared to be without their passport for a designated amount of time, which is determined by the Consulate. Travel with a passport during this time period is not possible.

Spain and Italy Student Visas

Endicott College has a partnership with the Spanish and Italian Consulates in Boston, whereby the Study Abroad Advisor will go on the student's behalf to secure their visa. All visa documents, details, information and due dates are sent to the student after being accepted, and students must adhere to the deadlines as these deadlines are determined by the scheduled appointment times. As with all countries, passports are turned in to the Italian and Spanish Consulates, and remain there until Endicott is notified that all processes are complete. Should passports not be available by the end of the fall semester (for students studying abroad during the spring), they will be retrieved after the holiday and sent to each student via FedEx. Please know passports are returned on the Consulate's time frame, so exact dates cannot be determined. For students studying abroad during the fall semesters (therefore turning in their passport by May 1), these are returned via FedEx over the summer. This typically occurs by mid-July to early-August.

The following programs receive assistance from the Office of International Education on obtaining visas:

Students should refer to the Visa Application Information tab on their program brochure page, linked in the list above, to obtain the specific visa requirements, information and instructions.