Passport and Visa Information
All U.S. citizens seeking to study abroad for a semester are required to hold a valid passport with an expiration date of at least six (6) months beyond their program's end date and return to the United States. This is in compliance with the U.S. Department of State, and can impact a student's ability to depart for their semester abroad. Should a student need to apply for a passport or renew their existing passport, they can find the information here. Processing times may take 4-6 weeks, therefore we advise students to begin this process as soon as possible once they determine they require an initial or new passport.
International students seeking to study abroad should be mindful of their home country's regulations as well. As with U.S. students, we advise our international students to ensure they have a passport that is valid for at least six (6) months beyond their program's end date and return to their home country, should they not be returning to the United States.
Study Abroad Passport Procedures and Notifications
All students seeking to study abroad are asked to review their passport expiration date prior to beginning an application. Please review the information below, and follow any and all steps that pertain to you, the student, individually.
We ask all students considering studying abroad to follow these steps:
- Current passport holders should review their expiration date. All passports must be valid for six months beyond their anticipated return date.
- Should a student's passport expire prior to that six month period, he or she must do the following:
- Submit a completed passport renewal application with expedited services. Please note: passports issued at age 16 or under cannot be renewed by mail.
- Include an overall payment including the $60 expedited fee and the additional delivery fee.
- Send all materials and payment by a FedEx or UPS trackable service to track the progress of the delivery, and note the date it is delivered.
Students who do not hold a passport must do the following:
- Visit the U.S Department of State- Bureau of Consular Affairs website to locate forms needed to begin your application.
- Call 1-877-487-2778 to schedule an appointment. At this time, appointments cannot be made online.
- Should an appointment be available that allows for time to process your passport, please include the additional payments of $60 and the listed expedited delivery service fee.
Students and families can find information on the application and renewal process by visiting the U.S. Department of State- Bureau of Consular Affairs, linked above.
All students accepted to a study abroad program must secure a student visa to enter their host country for the semester. Students will find information regarding visas on their program brochure page, and students must be mindful that they are responsible for completing all necessary documents by the given deadline (either by the Office of International Education or their host country's Consulate). Should a student not complete the visa process in time, he or she will not be able to depart for their semester abroad.
Students must be mindful that it is common practice for passports to be turned in with visa applications at their host country's Consulate. Students must be prepared to be without their passports for a designated amount of time, which is determined by the Consulate. Traveling with a passport during this time period is not possible.
Spain and Italy Student Visas
Endicott College has a partnership with the Spanish and Italian Consulates in Boston, whereby the Study Abroad Advisor will go on the student's behalf to secure their visa. All visa documents, details, information, and due dates are sent to the student after being accepted, and students must adhere to the deadlines as these deadlines are determined by the scheduled appointment times. As with all countries, passports are turned in to the Italian and Spanish Consulates and remain there until Endicott is notified that all processes are complete. Should passports not be available by the end of the fall semester (for students studying abroad during the spring), they will be retrieved after the holiday and sent to each student via FedEx. Please know passports are returned on the Consulate's time frame, so exact dates cannot be determined. For students studying abroad during the fall semesters (therefore turning in their passports by May 1), these are returned via FedEx over the summer. This typically occurs by mid-July to early August.
The following programs receive assistance from the Office of International Education in obtaining visas:
- CIS Endicott International, Madrid, Spain
- Florence University of the Arts, Florence, Italy
- The Umbra Institute, Perugia, Italy
Students should refer to the Visa Application Information tab on their program brochure page, linked in the list above, to obtain the specific visa requirements, information, and instructions.